{"id":6675,"date":"2024-06-11T18:30:25","date_gmt":"2024-06-11T22:30:25","guid":{"rendered":"https:\/\/www.millerthomson.com\/court-of-appeal-rules-alleged-ambiguities-tender-documents\/"},"modified":"2025-07-10T16:22:05","modified_gmt":"2025-07-10T20:22:05","slug":"court-of-appeal-rules-alleged-ambiguities-tender-documents","status":"publish","type":"post","link":"https:\/\/www.millerthomson.com\/en\/insights\/construction-and-infrastructure-law\/court-of-appeal-rules-alleged-ambiguities-tender-documents\/","title":{"rendered":"Court of Appeal rules on alleged ambiguities in tender documents"},"content":{"rendered":"\n<p>The question of whether alleged ambiguities existed in tender documents for a construction contract was central to a recent Quebec Court of Appeal decision<a href=\"#_ftn1\" name=\"_ftnref1\">[1]<\/a> in which our team<a href=\"#_ftn2\" name=\"_ftnref2\">[2]<\/a> successfully represented the Agence m\u00e9tropolitaine de transport&nbsp;(\u201c<strong>AMT<\/strong><a href=\"#_ftn3\" name=\"_ftnref3\">[3]<\/a>\u201d).<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">A. Trial decision<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">I. Facts<\/h3>\n\n\n\n<p>The&nbsp;AMT&nbsp;launched a call for tenders for the simultaneous delivery of two&nbsp;projects on Highway&nbsp;10. The first&nbsp;project provided for the construction of a dedicated bus lane and a new exit ramp for the AMT, whereas the second&nbsp;provided for surfacing the highway, funded by the Minist\u00e8re des Transports du&nbsp;Qu\u00e9bec&nbsp;(\u201c<strong>MTQ<\/strong>\u201d).<\/p>\n\n\n\n<p>Following the opening of tenders, Sintra&nbsp;Inc.&nbsp;(\u201c<strong>Sintra<\/strong>\u201d), a road infrastructure builder, was the lowest bidder. However, the AMT&nbsp;rejected its bid because Sintra proposed different unit prices for certain items set out in the Price and Quantity Schedule&nbsp;(the&nbsp;\u201c<strong>Schedule<\/strong>\u201d), whereas such prices were required to be the same for any work that was to be carried out in both the MTQ&nbsp;and AMT&nbsp;projects. In accordance with article&nbsp;6.0 of the Schedule, the unit prices of repeat items with the suffixes&nbsp;a and&nbsp;b (e.g.,&nbsp;004a and&nbsp;004b) had to be identical.<\/p>\n\n\n\n<p>Sintra challenged its bid\u2019s rejection, arguing in particular that the tender documents were ambiguous and that the AMT\u2019s requirements resulted in forcing bidders to submit unbalanced prices, a prohibited practice. In its action, Sintra claimed&nbsp;$708,292 from the AMT in compensation for lost profits.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">ii. At issue<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Was Sintra\u2019s bid compliant with the tender requirements? If not, did this non-compliance result from ambiguity in the tender documents?<\/li>\n\n\n\n<li>Alternatively, was this non-compliance a minor irregularity which did not prevent the AMT from awarding the contract to\u00a0Sintra?<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\">iii. Trial judge&#8217;s reasons <\/h3>\n\n\n\n<p>The trial judge upheld Sintra\u2019s argument that the wording of clause&nbsp;6.0 had misled it, prompting it to file a bid in which certain unit prices for items of the Schedule separated into&nbsp;a and&nbsp;b were not identical.<\/p>\n\n\n\n<p>The judge based this decision on Sintra\u2019s argument that the nature and conditions for carrying out the work described in each of the items divided into sub-items&nbsp;a and&nbsp;b were different under the AMT and MTQ&nbsp;projects.<\/p>\n\n\n\n<p>The judge added that this practice by Sintra was warranted bearing in mind its stated consideration of refraining from submitting unbalanced prices, which was prohibited in the bid instructions provided by the&nbsp;AMT.<\/p>\n\n\n\n<p>Lastly, although Sintra\u2019s bid contained a major irregularity as it bore on equality among bidders, the court found that Sintra was entitled to $708,292 in compensation for lost profit, plus interest and an additional indemnity.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">B. Court of Appeal Decision<a name=\"_ftnref4\" href=\"#_ftn4\">[4]<\/a> <\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">i. Errors flagged by the AMT<\/h3>\n\n\n\n<p>In its appeal, the AMT faulted the trial judge with the following two&nbsp;errors:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>The judge clearly and determinatively erred in concluding that article\u00a06.0 of the Schedule\u2019s guidelines was ambiguous and had misled the respondent such that the AMT was unable to validly reject its bid.<\/li>\n\n\n\n<li>The judge clearly and determinatively erred in concluding that the respondent had proven its damages.<\/li>\n<\/ol>\n\n\n\n<p>In support of its contentions, the AMT maintained that clause&nbsp;6.0 is abundantly clear. It is written using the same precise language that is common in road construction tender documents and with which contractors in general and Sintra in particular are familiar.<\/p>\n\n\n\n<p>Lastly, in the AMT\u2019s view, bidders who find an error or contradiction in the tender documents have a duty to inquire about it and dispel any ambiguity.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">ii. Court of Appeal Decision <\/h4>\n\n\n\n<p>On appeal, the AMT saw its contentions endorsed by the court, and the trial judgment was set aside.<\/p>\n\n\n\n<p>Contrary to the trial court\u2019s position, the Court of Appeal found that article&nbsp;6.0 of the Schedule\u2019s guidelines was not ambiguous and, in fact, had not misled&nbsp;Sintra.<\/p>\n\n\n\n<p>Had Sintra perceived any contradiction in the tender documents prior to submitting its bid, it failed to submit its questions or comments about such irregularities to the AMT in a timely manner.<\/p>\n\n\n\n<p>The Court of Appeal also stated that the trial judge\u2019s characterization of a major irregularity in Sintra\u2019s bid was inconsistent with the damages awarded to it. Since the trial judge ruled that the bid contained a major irregularity, it could not at the same time order that Sintra be compensated, as the major non-compliance left the AMT no choice but to reject the bid.<\/p>\n\n\n\n<p>This judgment provides an important reminder: bidders have an obligation to inquire, which is the corollary of the tendering body\u2019s obligation to inform. Accordingly, if a bidder finds any ambiguities or irregularities in the tender documents before submitting its bid, it is bound to inquire about them with the client. If it fails to do so, it cannot then complain of having been the victim of an ambiguity that could have been clarified before submitting its bid.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><a href=\"#_ftnref1\" name=\"_ftn1\">[1]<\/a>&nbsp;<em>Sintra&nbsp;inc.&nbsp;c<\/em>. <em>Agence m\u00e9tropolitaine de transport<\/em>, 2022&nbsp;QCCS&nbsp;4971.<\/p>\n\n\n\n<p><a href=\"#_ftnref2\" name=\"_ftn2\">[2]<\/a>&nbsp;The Agence m\u00e9tropolitaine de transport was represented by Mtres.&nbsp;Jasmin Lefebvre and Camille Beaudry.<\/p>\n\n\n\n<p><a href=\"#_ftnref3\" name=\"_ftn3\">[3]<\/a>&nbsp;Now ARTM: the Autorit\u00e9 r\u00e9gionale de transport m\u00e9tropolitain.<\/p>\n\n\n\n<p><a href=\"#_ftnref4\" name=\"_ftn4\">[4]<\/a>&nbsp;<em>Agence m\u00e9tropolitaine de transport&nbsp;c. Sintra&nbsp;inc.<\/em>, 2024&nbsp;QCCA&nbsp;500.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The question of whether alleged ambiguities existed in tender documents for a construction contract was central to a recent Quebec Court of Appeal decision[1] in which our team[2] successfully represented the Agence m\u00e9tropolitaine de transport&nbsp;(\u201cAMT[3]\u201d). A. Trial decision I. Facts The&nbsp;AMT&nbsp;launched a call for tenders for the simultaneous delivery of two&nbsp;projects on Highway&nbsp;10. The first&nbsp;project [&hellip;]<\/p>\n","protected":false},"author":86,"featured_media":14341,"parent":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[539],"insight-format":[416],"class_list":["post-6675","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-construction-and-infrastructure-law"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.1.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Court of Appeal rules on alleged ambiguities in tender documents | Miller Thomson<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.millerthomson.com\/en\/insights\/construction-and-infrastructure-law\/court-of-appeal-rules-alleged-ambiguities-tender-documents\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Court of Appeal rules on alleged ambiguities in tender documents | Miller Thomson\" \/>\n<meta property=\"og:description\" content=\"The question of whether alleged ambiguities existed in tender documents for a construction contract was central to a recent Quebec Court of Appeal decision[1] in which our team[2] successfully represented the Agence m\u00e9tropolitaine de transport&nbsp;(\u201cAMT[3]\u201d). 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